Office Administrator

Office Administrator
Location: Houston 
Job status: Full Time Permanent
Department:US Commercial 

Is this position safety sensitive: No 

Apply today! Application Deadline is October 18, 2024 at 11:59pm

What it’s like to Work Here
At Gibson Energy, we are powered by the diverse, skilled and innovative talent of our employees to ensure safe and responsible operations. Employees take pride in being a trusted member of our communities where we live, work and play to create a positive impact. It’s our people that make coming to work everyday enjoyable – sharing success together along the way.
 
The Gibson Way
Attracting and retaining the right people is key to our business strategy. For 70 years, Gibson Energy has been defined by people who seize opportunities and make exceptional customer service a part of everything we do.
  
The Business doesn’t successfully operate without ‘we’ collectively working together and ‘I’ contributing individually to achieve our goals. Transitioning from words on the wall to actionable values, provides a daily anchor for our colleagues and teammates to kick start their day with energy. By staying true to our values, we will continue to build a powerful presence in the industry, navigate change more successfully, and dominate our competition!
 
The ‘We & I’ play a very important role in our success! 

• Contribute & Add Value Everyday
• Keep Our Edge & Be Resilient 
• Stay Focused & Open-Minded
• Work it Out & Do it Together

This is what we are all about and we encourage you to learn more! Click Here: The Gibson Way

Summary
Reporting to the Director US Business Development, the Office Administrator role is responsible for ensuring smooth daily operations of Gibson Energy’s Houston office by providing administrative support, managing office tasks, and by providing strong customer service to staff and visitors.

What You'll be Doing

• Proactively recommend changes that enhances the work experience for the Houston office employees.
• Coordinate incoming/outgoing mail including sorting and distribution.
• Coordinate courier pick up and delivery as required.
• Maintains the office setting in an orderly manner at all times.
• Unpack and organize office supplies (stationary, coffee, etc.)
• Scan invoices and manual checks and send to appropriate departments in Calgary.
• Coordinate building access cards and office keys; assigning and collecting as required.
• Greet and assist visitors/customers arriving at the office and ensure they complete sign in procedure and receive appropriate identification.
• Responsible for keeping original fleet vehicle titles and sales documents in order.
• Verify and code office-related invoices (office supplies, Brookfield Property) and forward for appropriate approval.
• Handles and processes monthly Visa expense accounts (including tracking and reconciling accounts) for Directors located in Houston.
• Organize and coordinator Houston office team events as required.
• Schedule meetings, coordinate logistics, and order catering for meetings as required.
• Demonstrates a personal commitment and proactive approach to Environment, Health & Safety (EH&S) through participation in all applicable EH&S programs and ensures safe operation of the branch, team or unit and compliance with all Company EH&S policies and procedures. 
• May perform other duties as assigned. 

What You'll Bring

• Minimum of 2 years of office administration experience
• Intermediate knowledge and proficiency of Microsoft Office software programs (Word, Excel, Access, PowerPoint, Outlook, Internet Explorer).
• Self-motivated team player with ability to recommend improvements to an effective office environment.
• Strong organizational and prioritization skills.
• Ability to handle several tasks at once with interruptions.
• Strong interpersonal skills, able to relate to visitors and employees at every level.
• Willingness to handle wide range of responsibilities.
• Administrative Diploma/Certificate or secondary courses would be a definite asset.

Working Conditions

• Majority of the work is performed in an office environment which includes computer work that requires sitting for prolonged periods of time. Some standing, walking and, minimal lifting.
• Standard full-time work schedule (8 hrs/day Monday to Friday) in office.

What We Offer 
What makes us different from other companies? Who are we and why do you want to work with us?  Well, its because of:

• Competitive total rewards.
• Employer 401K matching contributions.
• Comprehensive health, dental & vision benefits, including leading mental health and family planning benefits.
• Generous personal time off.
• Incredible work environment and culture that supports career development and advancement.

Still Interested and Don’t Meet Every Single Requirement?
We are dedicated to build an authentic and motivating workforce composed of individuals with diverse identities, so if you’re excited about this role but your past experience doesn’t align perfectly with every skill or education requirement described above, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

For more information about Gibson visit www.gibsonenergy.com.

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